Submit a Timesheet

Overview

You can submit your timesheet by navigating to the Timesheets tab in the Hudson Contractor Zone. 

Before you submit your timesheet, ensure that you check:

• If your employment is finishing during the timesheet period, tick the ‘My employment finishes this week’ checkbox to notify your recruiter or employer.
• If you have sustained a reportable workplace injury for the period, change the ‘I did not’ drop-down field to ‘I did’ at the bottom of the timesheet. 
• If you did not work any hours in the timesheet period, tick the ‘I did not work for this period’ checkbox.

If you’ve entered hours on a timesheet, submitting the timesheet will send a notification to your Approver.

Split Shifts

If split shifts have been enabled for your timesheet, you can enter more than one time block each day. For example, you may work 9am-12pm for one job, then 12pm-5pm for a second job.

You’ll need to select which job applies to each time block when you add them to the timesheet.

If you enter time blocks that overlap two jobs, you will receive an error message at the top of the timesheet. The overlapping time blocks will highlight in red so that you can amend before you save or submit.

Please contact support@hudson.com if you need split shifts enabled. 

Timesheet Shortcuts

If you work the same hours each day, you can enter the Start and Finish on the first day of your working week, then select the ‘to all’ icon in the Copy column. This will apply the same hours to all business days that fall after that day on your timesheet.

If you select the down arrow in the Copy column, the system will pull the timesheet data from the line above into the current line (ie clicking the down arrow on a Wednesday will copy and apply the data from the Tuesday line).

Reset a Submitted Timesheet

Once a timesheet is submitted, you won’t be able to edit it.

If the timesheet is Pending Approval and needs to be changed, you’ll either need to ask your Approver to reject it first or contact support@hudson.com. This will send the timesheet back to your portal so that you can edit and resubmit.

After a timesheet has been approved, it can only be reset by Hudson. You will need to reach out to support@hudson.com.

Add Other Information to a Timesheet

You can use the Notes drop-down to record other information that you would like to communicate to your Approver. They can view these notes once you have submitted your timesheet.

To add an attachment to the timesheet, click the ‘Add’ button in the Attached File section. Attachments will need to be uploaded in .pdf, .jpeg, .png, or .gif format.